Accounts Receivable Specialist
Description
"OUR PEOPLE ARE OUR STRATEGY"
We are growing and in need of an Accounts Receivable Specialist for The Reed Family Companies locations.
Come join a team with a great company culture that offers competitive wages and benefits!! We offer Paid Time Off, Medical, Dental, Vision Care Insurance. We offer a 401k program. A Pension Program, Life Insurance, AD&D and opportunities for growth and development.
The Accounts Receivable Specialist is responsible for managing the financial transactions of our company, ensuring accuracy and efficiency in all accounts receivable processes. This position requires strong technical accounting skills, excellent customer service, and the ability to work collaboratively with various teams.
Duties and Responsibilities:
- Review credit applications along with supplementary paperwork received by potential customers.
- Reviews documents to ensure their completion.
- Runs Experian and or DNB reports, risk analyses, credit terms recommended, bankruptcy, days beyond terms payment history, bankruptcy, bankruptcy, legal items on reports.
- Reviews Contractors License in the Contractors License Board database to ensure owners, address, active license, workers comp, contractor's license bond is current.
- Checks secretary of state website for business.
- Sends out trade references as noted on credit application.
- Credit applications approval up to 20k.
- Informs potential customers about the outcomes of their credit applications and sends out communication using new online software Nuvo.
- Create new accounts in Vista, Apex and Command for all companies.
- Monitor customer accounts daily for RFC companies as directed.
- Identify outstanding account receivable in the 31 — 90 columns, calls, or emails customers for an update on their account.
- In a timely manner resolve billing, cash posting and credit and rebill issues with customer, sales and the various plants.
- Prepare credit vouchers or check refunds as needed.
- Update account status records in Vista, Accounts Receivable, Reports, 00 AR Aging Customer Comments as well as the exported customer aging spreadsheet.
- Prepares weekly Aging 60 — 90 Day Past Due Report noting any balances 30k or more for GRI and 71 1 receivables for CFO, Management, Sales, and Corporate Credit Manager via email.
- Prepare daily bank deposits for GRI trade customers.
- Backup for Cash Post daily deposit for GRI trade customers.
- Support 711 Materials trade cash posting as needed.
- Ensure lien rights are protected for all trade accounts and send out notice of intent as instructed by the Corporate Credit Manager in Tradition Software.
- Monitor daily MLBS emails for GRI & 711 in NACM system for any changes and or closing projects.
Skills Required:
- Must have excellent communications skills both written and verbal to constructively resolve collection issues with customers.
- Must possess the ability to prioritize and handle multiple projects utilizing organizational skills and communications skills.
- Strong sense of responsibility regarding timely and accurate completion of work, and a strong commitment to corporate goals.
- Must be capable of functioning under fast pace stressful working conditions.
- Data processing using windows, Microsoft Excel Spreadsheets, Microsoft word. Keyboarding speed and accuracy is a must.
- Must be detail oriented and can retain information.
- Knowledge in processing customer credit applications is a plus.
- Minimum 2 years of A/R experience
- Minimum High School diploma, A.A. in Accounting from 2 year college Preferred.
AFFIRMATIVE ACTION STATEMENT:
Applicants must be currently authorized to work in the United States.
We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.